FAQs

Got Questions? We’ve got answers. Whether you’re buying your first car or trading in your old car, we’re here to make it simple. Explore our FAQs for quick, honest answers about Carsa’s process, prep, finance, handover, and more.

Can I use my own external finance to buy a car?

Yes, you're welcome to use finance arranged through your own bank or another lender instead of our in-house options.

If you use external finance, a separate admin fee applies. For full details on fees, please see our administration fees page.

Just let our team know during checkout or when you visit the branch that you'll be paying with your own finance, so we can structure the invoice correctly.

When will I receive my V5C logbook?

The V5C logbook is sent to you directly by the DVLA after we register the car in your name. You'll usually receive it within 4 weeks.

You don't need the V5C to drive or tax your car in the meantime. If it's been more than 4 weeks and you haven't received it, contact the DVLA directly.

What happens if I miss my appointment or don't show up?

If you can't make your appointment, please let us know as soon as possible so we can reschedule or cancel it for you.

If you don't turn up, your reservation fee won't be refunded. The fee is only refunded when you attend your appointment.

To change or cancel your appointment, please get in touch via our contact page.

What does it mean when a car is 'in preparation'?

When a car shows as 'in preparation', it means it's still going through our checks and reconditioning process. During this time, the car can't be reserved or booked for a test drive.

We would recommend leaving an enquiry on the car's page. This will ensure you are notified when the vehicle is ready.

How do I make a claim on my Cosmetic Maintenance plan?

Need to get some cosmetic damage looked at? No problem – if you have purchased Cosmetic Maintenance, your plan is there to help.

First, you'll need to check who your plan is with. Have a look at your policy documents – your provider will be either GardX or Shine.

If you're with GardX, see: How do I contact GardX about my plan?
If you're with Shine, see: How do I contact Shine about my plan?

How do I contact Shine about my plan?

If your Cosmetic Maintenance plan is with Shine, here's how to get your repair sorted.

Your Shine! Protect policy is provided by AutoProtect, and the easiest way to make a request is through their app or website.

To make a repair request:

Download the Shine! Protect app (available on Apple and Android – just search "Shine! Protect")
Or submit online at www.shineprotect.co.uk

You'll need to provide:

Your registration number from your agreement
Your postcode
Your surname
Where the damage is on the car
What type of damage it is
A photo of the damage

If your damage is covered, you'll be able to pick a date, time and location for the repair, then pay the call-out charge. You'll get a confirmation with all your appointment details.

One important thing: Please don't go ahead with any repairs without getting approval first – otherwise you might not be covered.

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How do I contact GardX about my plan?

If your Cosmetic Maintenance, Tyre & Alloy, or Paint Protection plan is with GardX, here's how to get in touch and make a claim.

To book a Maintenance Inspection:

Contact your local Carsa branch in the first instance – they'll be happy to help
If your branch can't complete the inspection for any reason, give GardX a call on 0203 192 1425 or email requests@gardx.co.uk and they'll find another approved agent for you
You'll need to have a copy of your Customer Schedule and terms and conditions handy

To request a Treatment:

Head to your personalised Customer Care Portal at myaccount.gardxconnect.com

To log in, you'll need the details from your Customer Schedule:

Your surname
Vehicle registration
Email address
Mobile number

If any of these details are missing or incorrect, drop an email to assureservices@gardxgroup.com or call 0203 192 1425 and they'll get it sorted.

One important thing: Please don't go ahead with any treatments or repairs without getting the go-ahead from GardX first – otherwise you might not be covered.

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How do I make a claim on my Tyre & Alloy Wheel Maintenance plan?

Got some damage to your tyres or alloys? Your maintenance plan should have you covered.

Your Tyre & Alloy plan is provided by GardX. Here's how to get in touch:

To book a Maintenance Inspection:

Contact your local Carsa branch in the first instance – they'll be happy to help
If your branch can't complete the inspection for any reason, give GardX a call on 0203 192 1425 or email requests@gardx.co.uk and they'll find another approved agent for you
You'll need to have a copy of your Customer Schedule and terms and conditions handy

To request a Treatment:

Head to your personalised Customer Care Portal at myaccount.gardxconnect.com

To log in, you'll need the details from your Customer Schedule:

Your surname
Vehicle registration
Email address
Mobile number

If any of these details are missing or incorrect, drop an email to assureservices@gardxgroup.com or call 0203 192 1425 and they'll get it sorted.

One important thing: Please don't go ahead with any treatments or repairs without getting the go-ahead from GardX first – otherwise you might not be covered.

How and when will I receive my car’s service history?

We’ll provide the service history documents to you when you get the car. If it’s digital, we’ll give you a printout or email, and if the car has a service booklet, that will be in the car’s documents pack. Essentially, at the point of handover (collection or delivery), we’ll hand you any service records or tell you how to access them. So you’ll have the history in hand right away.

How much will additional labour and parts cost?

The cost really depends on what needs doing. Labour and parts costs vary by the specific job. If your car needs extra work outside of what’s covered or standard, our service team would give you a quote beforehand. That quote will break down the cost for parts and the labour time involved. There isn’t a flat rate since it could be anything from new brake pads to a more complex repair. Rest assured, we’ll always inform you and get your approval for any additional work and costs.

How often do I need to get my car serviced?

You should follow the manufacturer’s recommendation for your specific car. Generally, most cars need servicing roughly once a year or every 10,000-12,000 miles (whichever comes first). Some newer models have service indicators that count down based on usage. The key is regular maintenance – at least annually – to keep things running smoothly. During your purchase, we can advise when the next service is due for your car, and after that just stick to yearly or mileage-based intervals as guided by the car’s handbook.

Do you offer service plans for ongoing maintenance?

At the moment, we don’t offer pre-paid service plans. You would simply pay for services as you go. We’re here to service your car whenever you need, but we don’t have an ongoing maintenance subscription plan (often called a service plan). So just book in and pay per service as needed.

When will my next service be due?

It depends on the car’s recommended schedule. Typically, cars should be serviced once a year or roughly every 10,000-12,000 miles (whichever comes first). If we’ve just serviced the car before delivery, your next service would likely be due in about a year from that service date. We’ll let you know the last service date and any upcoming due dates when you purchase the car.

When will my next MOT be due?

If the car just had an MOT done as part of our prep, then your next MOT is due one year from that date. If it’s a nearly-new car under 3 years old that hasn’t needed an MOT yet, then its first MOT will be due when it turns 3 years old. We’ll let you know the MOT status and date when you buy the car, so you’ll know when to plan for the next one.

Can I test drive or reserve multiple cars before visiting a Carsa store?

We allow one reservation or test drive per customer at a time. Reserving a car takes it off sale for others, so we stick to one car per appointment. If you're interested in multiple cars, we'd recommend reserving the one you're most keen on first. If it's not right for you, you can then reserve another.

Will someone from Carsa come with me on the test drive?

Yes, one of our team members will accompany you on the test drive. They’re there to answer any questions about the car and for insurance purposes. It’s a relaxed ride – the colleague will sit in and guide you if needed, but you’ll get to drive and experience the car yourself.